Request a Proposal

What Toronto condo boards should include in an RFP

A clear Request for Proposal helps boards compare condominium management companies on substance, not slogans. Brilliant Property Management uses your RFP details to prepare a tailored management plan, fee structure, and onboarding timeline for Toronto and GTA corporations—whether you are replacing a manager, preparing for an AGM decision, or documenting a competitive process for owners.

Strong RFPs usually include corporation size, building systems, current financial position, known capital projects, insurance challenges, and the board's priorities for the next 12 to 24 months. You do not need a perfect package to start. Share what you know and we will ask focused follow-up questions so your board can evaluate proposals side by side.

How BPM responds

• Discovery of your corporation's operations, vendors, and pain points
• A written proposal with scope, staffing approach, and fee framework
• Transition planning that protects continuity for owners and contractors
• Optional board presentation or Q&A support during your selection process

Boards often ask how we handle reserve fund studies, elevators and life-safety contracts, insurance renewals, owner arrears, and day-to-day maintenance tickets. Your RFP answers help us size the service team and explain what reporting cadence your directors should expect after onboarding.

RFP checklist for condominium corporations

• Corporation number, address, unit count, and building type
• Current management term end date and reason for reviewing providers
• Latest audited statements, operating budget, and reserve fund study summary if available
• Major capital projects planned or in progress
• Known issues: special assessments, insurance claims, staffing gaps, or owner concerns
• Preferred transition timeline and board meeting availability

Already comparing firms? Review our Toronto condo property management overview and full service list before you submit. Prefer to talk first? Contact BPM at 416-623-3477. Owners and directors can also use our fee breakdown and special assessment tools while preparing questions for candidates.

After you submit

Our acquisitions team reviews each RFP and follows up with next steps. Typical responses cover management scope, reporting cadence, onboarding sequence, and how we approach reserve fund planning, maintenance coordination, and board governance support. If your board needs a shortlist package for owners, we can structure the proposal so directors can share a clear comparison without repeating discovery calls.

If your board is mid-selection and already has proposals from other firms, you can still submit this form with a note that you are comparing providers. We will focus on differentiation—reporting depth, transition risk, and how we handle the specific operational gaps you list—so directors can make a documented decision for the corporation.